Notes in Microsoft Word is a great way to specify the user to make mistakes allowed and inaccuracies, add additions to text or indicate what and how to change. It is especially convenient to use this feature of the program when working on documents.
Lesson: How to add footnotes in the Word
Notes in Word are added to individual callouts that are displayed on the fields of the document. If necessary, the notes can always be hidden, make invisible, but it's not so easy to remove them. Directly in this article we will tell about how to make notes in the Word.
Lesson: Setting up fields in MS Word
Insert notes in the document
1. Select a fragment of the text or an item in the document with which you need to associate the future Note.
- Advice: If the note will relate to all text, go to the end of the document to add it there.
2. Go to the tab "Review and click there "Create Note" located in the group "Notes".
3. Enter the necessary text of the notes in the callout or check area.
- Advice: If you want to answer the already existing note, click on your call, and then on the button "Create Note" . In the showing appeared, enter the necessary text.
Changing Notes in the Document
If notes are displayed in the document, go to the tab "Review and click on the button "Show corrections" located in the group "Tracking".
Lesson: How in the Word Enable Edit Mode
1. Click on the callout of the notes you want to change.
2. Make the necessary changes to the note.
In case the callouts in the document are hidden or only a part of the note is displayed, you can change it in the viewing window. To display or hide this window, follow these steps:
1. Press the button "Corrections" (earlier "scan area"), which is located in the group "Record fix" (Previously "Tracking").
If you need to move the check window to the end of the document or the bottom of the screen, click on the arrow located near this button.
In the drop-down menu, select "Horizontal scan area".
If you want to answer the note, click on your call, and then click on the button. "Create Note" located on the shortcut panel in the group "Notes" (tab "Review).
Changing or adding a username in notes
If necessary, in the notes you can always change the specified username or add a new one.Lesson: How to change the name of the author in Word
To do this, follow these items:
1. Open the tab "Review and click on the arrow near the button "Corrections" (Group "Record Patch" or "Tracking" earlier).
2. From the drop-down menu, select item "Change user".
3. Select "Personal Setup".
4. In the section "Personal Office Setup" Enter or change the username and its initials (in the future, this information will be used in the notes).
IMPORTANT: The name and initials of the user entered by you will change for all package applications. "Microsoft Office".
Note: If changes in the name of the user and its initials were used only for its comments, they will only be applied to those comments that will be made after making changes in the name. Previously added comments will not be updated.
Removing notes in the document
If necessary, you can always delete notes, having previously received or rejected. For a more detailed acquaintance with this topic, we recommend that you read our article:
Lesson: How to remove notes in the Word
Now you know why you need notes in Word, how to add them and change, if necessary. Recall that, depending on the version of the program you are using, the names of some items (parameters, tools) may differ, but their content and location are always approximately the same. Learn Microsoft Office, mastering the new features of this software product.